It's Not Exchange 2007 Enterprise Until You Enter the Product Key

Thursday, July 31, 2008

According to the Microsoft article, "Exchange Server 2007: Platforms, Editions, and Versions":

"When you install Exchange 2007, it is unlicensed and referred to as a Trial Edition. Unlicensed (Trial Edition) servers appear as Standard Edition, and they are not eligible for support from Microsoft Product Support Services. The Trial Edition expires 120 days after the date of installation."

This means that you will be unable to add additional storage groups, managed folders, or use any of the Exchange Enterprise features until you enter the Enterprise product key.

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Customizing Server Manager in Windows Server 2008

Tuesday, July 29, 2008

This article explains how to create a customized Server Manager console for Windows Server 2008 that displays more (or less) MMC snap-ins and extensions. The example above shows the default Server Manager console with the Microsoft Exchange 2007 and Queue Viewer snap-ins added to it. Note that you can't customize the default Server Manager console in Windows Server 2008, but you can create a new one that you can customize.

To begin, use Windows Explorer to navigate to the %WINDIR%\System32 folder, right-click ServerManager.msc, and select Author. This will open the MSC for editing.

Click File, Options and set the Console Mode to User mode - full access. This will cause the new console to automatically save and remember views and changes you make to the console in the future. Click OK.

To add new snap-ins to the console, click File, Add/Remove Snap-in. Now click the Advanced button and select the checkbox to Allow changing the parent snap-in and click OK. Select Server Manager from the Parent snap-in drop-down box. This is where the new snap-ins will be added.

Now select the additional snap-in(s) you want to add to the console. In my example, I double-clicked Exchange Server 2007 and Queue Viewer to add them below the Server Manager snap-in, as shown below.

If you want to remove extensions (or features) from a snap-in, select the snap-in under Selected snap-ins and click the File Extensions button. Click Enable only selected extensions and clear the check-box for the extensions you want to hide, such as Component Services and Disk Management Extension in the example below, and click OK.

Once you've added and configured the snap-ins you want to add to the console, you have to save it. Click File, Save as and give the new console a unique name, such as ServerManager1.msc. Windows will save the new console in the %WINDIR%\System32 folder by default.

Now modify the Server Manager icon in the Windows task bar to launch the new console. Right-click the Server Manager icon in the Quick Launch toolbar and select Properties. Change the Target path to read %SystemRoot%\system32\ServerManager1.msc and click OK, as shown below.

Now when you click the Server Manager icon in the task bar, your new Server Manager console will be displayed with the new snap-ins. Not only that, Server Manager will remember states of extensions (such as always displaying the Standard view of Windows Services, a pet peeve of mine) and will also open to the last extension you viewed. If you decide you want to add or remove snap-ins from this console in the future, simply right-click the console icon and select Author to make your changes.

Hope this helps you out!

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Free/Busy Information in Exchange 2000/2003/2007

Thursday, July 24, 2008

What is Free/Busy?
Users' availability information is stored in Exchange in a hidden system public folder. This information is used by Outlook and OWA to tell other users if they are free or busy (hence, the term Free/Busy information). Normally this information is displayed as color-coded blocked out areas in a user's calendar, as show above. If users have extended rights, they can right-click another user's blocked out time to view the subject of the busy time.

The Free/Busy information is posted as a single message that contains data for the entire Free/Busy duration. The default to publish is 2 month's worth of information, configurable in Outlook Options or via Group Policy. Every time the Free Busy information is updated, the message is overwritten.

Publishing Free/Busy Information
The way Free/Busy information is published to Exchange depends on the method used to update the user's calendar. The Outlook client is usually responsible for generating Free/Busy information. Outlook will read the calendar and generate Free/Busy every 15 minutes by default if the information has been changed. This schedule can be changed in Outlook options or via Group Policy. Outlook also republishes the Free/Busy information whenever Outlook is shut down.

So what happens when the user updates their calendar using Outlook Web Access (OWA) or some other non-MAPI client? In this case, Free/Busy information is updated by a background process called MSExchangeFBPublish (MadFB). This process runs under the System Attendant mailbox and updates Free/Busy every 5 minutes for OWA, OMA, and Entourage clients. When a change is made to the calendar, a Free/Busy message is submitted to the System Attendant mailbox on the mailbox server for the user. The MadFB process polls this mailbox and picks up that there has been a change. MadFB then publishes the user's full Free/Busy message to the Free/Busy folder overwriting the existing message.

Replicating Free/Busy Information
The short answer is don't do it. The only reason to replicate Free/Busy information is when you frequently have users accessing Free Busy information of users in another site, and those sites are separated by a slow or lossy network link. Replicating Free/Busy information introduces inherent latency and causes inaccuracy in the Free/Busy information. Users in one site may see information from a site that has not replicated yet.

Where is Free/Busy Information Stored?
As mentioned earlier, Free/Busy information is stored in a system public folder. You can view all the Free/Busy information in the org by opening the following URL in a web browser: "http(s)://ServerName/Public/Non_IPM_Subtree/SCHEDULE%2B%20FREE%20BUSY/".

Here, you will see a folder under SCHEDULE+ FREE BUSY for each Administrative Group in the format, "EX:/o=/OU=". Each folder contains messages for each user. These messages are the Free Busy information for the user. The messages are formatted as, "USER-/CN=RECIPIENTS/CN=".

Free/Busy message placement is based on the user's legacyExchangeDN attribute in AD. For example, if my legacyExchangeDN is /o=CompanyABC/ou=Paris/cn=Recipients/cn=jsguillet", my Free Busy information will be stored in the "USER-/CN=RECIPIENTS/CN=jsguillet" message in the "/EX:/o=CompanyABC/ou=Paris" folder.

You are unable to view the contents of the message, but you can delete it. Doing so will remove all Free Busy information from Exchange until it is republished using one of the methods explained above. If Free/Busy information is not available to other users, they will see black and white hash marks across your calendar and Outlook will say that Free/Busy information is not available for this user.

How to Republish Free/Busy Information
On occasion Free/Busy information may not be published correctly in Exchange. There are many reasons that this can occur. Examples include errors in Public Folder replication (if Free Busy is being replicated, another reason to not do this), network errors, and incorrect shutdown of Outlook or Windows.

So how do you republish Free/Busy information? The easiest way to do this for individual users is to have them run Outlook with the /CleanFreeBusy switch:

  • Close Outlook

  • Click Start, Run, enter "start outlook /cleanfreebusy" and click OK

  • Outlook will start, generate the Free/Busy information from the Outlook calendar and republish it to Exchange within 5 minutes. It will overwrite any existing Free/Busy message or publish a new one if it doesn't exist.

While this is easy to do for one or two users, it isn't a good solution for all users in the enterprise since it requires user intervention.

Microsoft KB article 294282 details how to use Updatefb.exe to regenerate Free/Busy information from the calendar information contained in each user's mailbox. You run this utility under the context of a user or service account that has full mailbox access to the affected users. It reads a comma delimited file containing the alias and home mailbox server of each user (i.e., alias, mailbox1) and logs in as that user using Collaboration Data Objects (CDO). It then creates a single appointment for the user for today at 11:00pm. This marks the Free/Busy information as "dirty". It then logs off the MAPI connection, causing the Free/Busy information to republish to Exchange. Note that Updatefb will be unable to open disabled user's or hidden mailboxes, so be sure to exclude them from the CSV input file.

Updatefb.exe is an unsupported utility written by Microsoft and is only available through Microsoft Product Support Services. There are two versions of the utility, Updatefb.exe is the GUI version and CPPCDO.exe is a command line version. I have used it in several environments with no issues.

What About Exchange 2007?
Exchange 2007 uses an entirely new and different way to manage Free/Busy information, so the above does not apply in a pure Exchange 2007/Outlook 2007 environment. When using Exchange 2007 with Outlook 2007 Free/Busy information will no longer come from a Public Folder, but will instead use the Microsoft Exchange 2007 Availability Service. This web service will provide a direct look at the user's Free/Busy information without the need of a client publishing any data. Outlook 2007 and Exchange 2007 can still use (and will still have) the Free/Busy public folder for backwards compatibility with older Outlook clients.

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Your Troubleshooting PAL

Wednesday, July 23, 2008

How many times have you been faced with a performance issue with a computer and you don't really know where to start? Sure, you can fire up Performance Monitor (perfmon) and start collecting data for analysis, but which counters do you collect and how do you identify a bottleneck?

Perfmon can gather tons of information and pouring over all that data for analysis can be a daunting task. Enter Performance Analysis of Logs (PAL), a new and powerful tool that reads in a performance monitor counter log in any known format and analyzes it using complex, but known thresholds. The tool produces an HTML report which reports important performance counters and displays alerts when thresholds are exceeded.

PAL is a free open source application developed by Microsoft and is hosted on CodePlex, Microsoft's open source project hosting web site. It requires two other free pieces of software on the computer where PAL will run:

Log Parser 2.2
Log parser is a powerful, versatile tool that provides universal query access to text-based data such as log files, XML files and CSV files, as well as key data sources on the Windows operating system such as the Event Log, the Registry, the file system, and Active Directory. PAL uses the Log Parser tool to query perform logs and to create charts and graphs for the PAL report.

Microsoft Office Web Components 2003
Log Parser requires the Office Web Components 2003 in order to create charts.

Note: Because there is no 64-bit version of the Microsoft Office Web Components, PAL only runs on x86 platform computers.

To use PAL, you begin by collecting performance data from the target machine using perfmon. Typically, I collect the Memory, Network Interface, Physical Disk, Processor and System counters to begin with. Once you've collected some data run PAL and walk through the wizard. Be sure to answer the Question Variable Names at the bottom of the Threshold File page. The variables are Number of Processors, use of the /3GB switch, is the target a 64-bit computer, total RAM and whether it has a kernel dump configured. Step through the rest of the wizard and PAL will create a batch file, run it and display the output as a graphical report in your web browser. Very cool!!!

You can view a LiveMeeting streaming video training of PAL here.

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Greetings from Paris!

Saturday, July 5, 2008

I've been so busy preparing for the Imagine Cup 2008 IT Challenge that I haven't had time to post anything. We arrived in Paris on Tuesday and started setting up as soon as we checked into the hotel.

For a comprehensive timeline of the IC2008 IT Challenge, please visit Rand's blog here. You can also see a video of one of the milestones of the challenge here.

We've been awake for 31 hours now and have one hour to go. The competition is 24 hours (starting at 2pm Friday Paris time) and ends in one hour. After that, the competitors will present their solutions and designs to the judges (Rand, Chris, Vally and myself) and then we will fill out our judging forms. Tabulation will take about an hour, so I might be able to go to sleep by 6pm (5 hours from now).

It's amazing what these kids have done in such a short amount of time. They all should be very proud of themselves!

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