It's finally happening. After many years and over 8,750 votes on UserVoice, roaming signatures are coming to Outlook for Windows. I'm proud to say that I and other MVPs helped make this happen by bringing together the appropriate product groups at the 2018 MVP Summit.
The notification in the Microsoft 365 message center is below. Look for this to come to Microsoft 365 Apps (previously Office 365 ProPlus) in late August.
Pay special attention to the note that, "Because this new feature is changing how Outlook manages signatures stored on a local drive, third-party add-ins which provided this functionality will no longer work when this feature is enabled."
Roaming Outlook signatures is expected to ship with Outlook for Windows version 2006 build 16.0.13001.xxxxx and later. It is unlikely to be delivered to Outlook 2019 soon since that's a perpetual license and does not get the same same feature updates, but we'll have to wait and see. Either way, mailboxes must be hosted in Exchange Online to get roaming signatures for now.
Outlook for Windows Introduces Roaming Signatures
MC215017, Plan For Change, Published date: Jun 2, 2020
Applies To: All
Outlook for Windows is introducing e-mail signatures that will be stored in the cloud rather than being stored locally on the user’s Windows device.
This message is associated with Microsoft 365 Roadmap ID 60371
When this will happen
- We will begin rolling this out to Microsoft 365 Monthly Channel, Targeted, in late July. (This is Insiders Slow Channel which will soon be called Microsoft Beta.)
- We expect to roll this out to the Monthly Channel, Production, in late August.
How this will affect your organization
The feature is on by default.
Traditionally, signatures were stored locally on a user's Windows device. With this feature, signatures will now be associated with an email account.
Signatures will be stored in the user mailbox and will be available on any devices running Outlook for Windows that has been configured with that email account.
When the feature becomes available, Outlook will read the existing local signatures. Outlook will copy signatures selected as default for New messages or Replies/forwards to the account mailbox, making them available across multiple devices.
What you need to do to prepare
The feature is on by default.
Because this new feature is changing how Outlook manages signatures stored on a local drive, third-party add-ins which provided this functionality will no longer work when this feature is enabled. Learn how to mitigate this for your users.
No comments:
Post a Comment
Thank you for your comment! It is my hope that you find the information here useful. Let others know if this post helped you out, or if you have a comment or further information.